Choosing Software Applications in a Company

In: Computers and Technology

Submitted By xqareed
Words 899
Pages 4
Choosing Software Applications
Choosing software is a crucial part of any business. A business needs different types of software to manage data, process data or provide services to its employees or clients. Selecting the correct software is an important decision, which if done wrongly could results in waste of money and time. Choosing the wrong software will have adverse effects on business. In order to decide on the correct software package for a business, a more procedural process should be followed , which will result in selecting the most appropriate software.
Determining Criteria
To select software for my team or organization, One must first determine a set of criteria against which we can compare the various software packages available in the market
Determining the current needs of the organization or team will help an organization understand the main features which the software package should be able to perform. Within the requirements there could be few functions, which are more important to meet the business need and there are other functionalities that are good to have. Each function required in the software might be given a priority based on its criticality.
Technical support for software is another important factor that should be considered while choosing software. When users are affected by problems like errors in the software or bugs that affect the current workflow, which inurn affects the usage, Technical support is necessary to either get around the issues or fix the issues to allow the users to continue their transactions without being blocked
While selecting software of an organization, the amount of quality documentation available is important to learn and understand how to use the software. Poor documentation leads to high training costs
Scalability of the software One of key factors, which…...

Similar Documents

Application Software

...Applications Software The three primary features commonly used applications software that will be summarized in this paper are personal application software, workgroup application software, and enterprise application software. Personal Application Software’s 1) Word processing; helps create, edit and print text documents. I.e., Microsoft word, Corel WordPerfect, Google Docs, Apple Pages and Sun Writer. 2) Spreadsheet; provides a wide range of built-in functions for statistical, financial, logical, database, graphics, and date and time calculations. I.e., Microsoft Excel, IBM Lotus 1-2-3, Google Spreadsheet, Apple Numbers and Sun Calc. 3) Database; stores, manipulate, and retrieve data. I.e., Microsoft Access, IBM Lotus Approach, Borland dBASE, and Sun Base. 4) Graphics; develop graphs, illustrations, and drawings. I.e., Adobe Illustrator and Adobe FreeHand. 5) Project management; plans, schedule, allocate, and control people and resources needed to complete a project according to schedule. 6) Financial management; provides income and expense tracking and reporting to monitor and plan budgets. I.e., Intuit Quicken. 7) Desktop publishing; use with personal computers and high-resolution printers to create high-quality printed output, including text and graphics, various styles of pages can be laid out; art and text files from other programs can also be integrated into published pages. I.e., Quark Xpress, Microsoft Publisher, Adobe PageMaker,...

Words: 392 - Pages: 2

Application Design, Application Software, and Software Design

...Application Software Application software, also known as an "app", is computer software designed to help the user to perform specific tasks. Application software is contrasted with system software and middleware, which manage and integrate a computer's capabilities, but typically do not directly apply them in the performance of tasks that benefit the user. The system software serves the application, which in turn serves the user. Application software is usually designed for end users and most are user friendly. Application software applies the power of a particular computing platform or system software to a particular purpose. There are many ways to obtain application software including paid commercial software, shareware, freeware, and rental ware. Commercial software is copyrighted and if you don’t pay for it, you can be prosecuted. Shareware is also copyrighted but available for free download with a requirement t pay as you use it. Freeware is copyrighted and available free with no further requirements. Rental ware is copyrighted and can be leased for a fee. Application software itself is divided into five categories. Entertainment software Entertainment software is usually known as video games or PC game and even mobile gaming on smart phones. Personal computer games are an electronic game that involves personal interaction with an interface to generate visual feedback on a monitor or other screen. The personal serves as the platform rather than a gaming......

Words: 873 - Pages: 4

Software Application & Information Systems

...Software Applications and Information Systems Business Information Systems BIS/219 Professor Ali Akbar Thursday, April 21, 2013 Software applications also known as an “app or soft apps,” are developed for various users to perform single or multiple-related tasks. Most soft app programs deal with documents but others like Microsoft office or works, accounting software, and graphics software are applicable in various areas of business. Information systems in a broad sense refer to the interaction between people. Information systems are vital to any company to understand the company it’s self and grasp what their consumers want. Information systems and software applications are a major relief of paperwork and allow the company to be more economically friendly or paperless. Information systems are vital for a company to take in mass amounts of information at a time whereas software applications do the work to divide the information and categorize them into their appropriate areas. Formtran is an example of a software application used for data management. Formtran can be used in accounting, human resources, marketing, and various other departments. This software application is fast data collection and provides ease of input for invoices, payroll, physical inventory, assets, capital expenditures, liabilities, accounts receivable/payable, and...

Words: 554 - Pages: 3

Information Systems and Software Applications

...Information Systems and Software Applications Stacy M. Thompson BIS/219 October 3, 2012 Mr. Miles Jackson Information Systems and Software Applications In today’s business world, maintaining organized data within a company means creating and implementing a designed information system to handle such data that will be used by the company. There are many types of software application and information systems used in the organizational departments within a company or business. Each organizational department has its own responsibilities of operations in the business and work cohesively to bring about strong communication and cooperation in pursuing to make that business prosperous and successful. The following will describe these types of information systems and how the most accurate and useful software application helps manage the information which makes it easier to maintain a successful business. Management Information Systems (MIS) Management information systems in companies and businesses “develop and maintain all the computer systems to allow managers to operate and maintain a successful operation of business” (Burton & Kaliski, 2001). It is very important for managers to fully understand the different software applications and operating systems to perform quality and accurate communication throughout the company. “Microsoft is the most commonly used software tool” (Management Information Systems, 2012) which allows to you to create many......

Words: 668 - Pages: 3

Information Systems and Software Applications

...Information Systems and Software Applications Information Systems and Software Applications Information systems and software applications that are available to organizations enhance productivity and allow businesses to function to their maximum potential. This day in age, it is essential that these resources be taken advantage of by the vast majority of employees in a company. Three departments that benefit an extraordinary amount from information systems and software applications are human resources, management and marketing. Human resource departments use information systems and software applications to manage employees within a company. Multiple software applications can be used by a single department and an example of this would be the human resource department using one application to monitor employee turnover and another application to screen job applicants (Rainer & Turban, 2008). The ability to manage these two job functions through software applications make the jobs of employees in the human resource department easier and increase the overall effectiveness of the entire company. The applications allow human resources to hire the best employees for the job openings and effectively manage all of the data that they compile. Management also uses information systems and software applications to manage their employees. Management information systems are used to produce reports from transaction data in isolated functional areas (Rainer & Turban, 2008). The reports...

Words: 413 - Pages: 2

Information Systems and Software Application

...Systems and Software Application Technology has transformed the manner of how businesses perform. In this day and age, with the use of technology and individual is able to manage and operate an industry alone; furthermore, technology has replaced numerous workers, such as production line employees. In recent times, industries have developed effective methods to stay competitive. The human resources, accounting and marketing departments have put into practice technology application to operate an organization more efficiently. Oracle is one of the top three developers of technology software. “Oracle is the gold standard for database technology and applications in enterprises throughout the world—the company is the world's leading supplier of information management software and the world's second largest independent software company. The acquisition of Sun gives Oracle a leadership role in the hardware arena as well” (Oracle). Numerous companies has utilized PeopleSoft, an Oracle software, to operate the human resources department. The program enables the department to manage employee files, while maintaining and acting in accordane with employee laws and guidelines. Oracle allows the department to sustain imployee information; such as, salary, benefits, and retirement information. Information is stored in a predominant location, allowing the business to connect another application for administrate any employee modification. JD Edwards, another Oracle software, is......

Words: 457 - Pages: 2

Information Systems and Software Applications

...Information Systems and Software Applications Essay Information Systems and Software Applications Research software applications and information systems are available for various organizational departments within a company such as the accounting, human resources, and marketing. This paper will give a description of the accounting, human resources, and marketing departments. An overview of the applications and systems these departments use and how they relate to the departments mentioned will be provided. Departments Descriptions Each department within an organization plays an important role in keeping the organization running. “Accounting is an information system which measures, processes and communicates financial information” about the organization (Rainer & Turban, 2008). The accounting department keeps track of the money the organization makes, spends, and has in the bank. The human resources department’s main function is to recruit, train, and retain the workforce. The marketing department’s job is to research the competitor and make sure to keep the organization competitive, product research, promotion, pricing, and selling. Application Descriptions. Software and applications for every department are specialized to help the department benefit the organization as much as possible. Accounting software has functions for accounts receivable, accounts payable, ledger, inventory, billing, purchasing, and sales. Human resources software helps keep track......

Words: 521 - Pages: 3

Software Applications

...Software Applications For my report I have selected to use one software program that works directly with management, finance, and accounting departments inside a business. Sage Peachtree Pro is a helpful tool for small-businesses. Peachtree works very well with Microsoft Office programs and has many tools that can help a business struggling with accountability and organization. Sage Peachtree Pro 2011 is a software program for small businesses to give tools needed for management, finance, and accounting. Sage Peachtree links directly with Microsoft Word and Excel to create financial reports and print out flyers for marketing. Peachtree has a detailed job revenue system that shows a business’s spending, estimated profits of a certain job, and how long a job is scheduled to last. Creating individual departments inside Peachtree will allow the user to create detailed budgets that will assist in schedule and planning of a job. A manager can create individual reports for each job center that helps assists in program control and oversight. The program screen has a business status page that has charts and graphs showing key company data such as account balances, customers who have debts outstanding, and vendors who have not been paid (Murray, 2009). Paying bills online is an easy task with Sage Peachtree. Setting up payments is easy and with Peachtree the user can create the date for a payment in the future, this can be very important tool for many businesses. Each......

Words: 391 - Pages: 2

Choosing Software Applications

...Choosing Software Applications   Choosing Software Applications As an employee of a large state government agency, it is very important to have hardware and software that allows employees to complete business processes in a more efficient and timely manner. Often the decision has to be made whether or not to purchase new software or develop it in-house by the IT department. If new software applications are developed, it is important that the software can easily integrate with pre-existing applications if a total overhaul is not being executed. Software development can be a very costly venture; therefore, the upfront and long-term cost of developing software in-house must be carefully considered as an option. Not only are there costs associated in developing the software, but there is also a cost related to the ongoing support and infrastructure required to operate and maintain the applications. When making the decision to develop new software in-house there are several different mechanisms that come into play, which are handled by a steering committee through the process of a system development life cycle (SDLC). From the viewpoint of an employee, the agency can utilize the IT department to help formulate the exact requirements of the system and can compare the different features that may be available within an software package that is already created. Thereafter, a cost-effective breakdown of developing the same software in-house is provided. The way the......

Words: 960 - Pages: 4

Application Software

...Application Software, Application Design, and Software Design Francisco P. Cano Embry-Riddle Aeronautical University Application Software, Application Design, and Software Design The article by Jack W. Reeves that I chose delves deeply into what he believes software design is and whether or not software design is an engineering discipline. The author contends that it is not. To support this he relates a real life experience. He states: “Years ago I was attending a seminar where the question came up of whether software development is an engineering discipline or not. While I do not remember the resulting discussion, I do remember how it catalyzed my own thinking that the software industry has created some false parallels with hardware engineering while missing some perfectly valid parallels. In essence, I concluded that we are not software engineers because we do not realize what a software design really is. I am even more convinced of that today.” (Reeves, 1992) He continues by stating that the final goal of engineering is some type of documentation. He concludes that argument by stating “The final goal of any engineering activity is the some type of documentation. When a design effort is complete, the design documentation is turned over to the manufacturing team. This is a completely different group with completely different skills from the design team. If the design documents truly represent a complete design, the manufacturing team can proceed to build the product....

Words: 596 - Pages: 3

Software Applications

...Choosing Software Applications Jasmine Hives CIS/568 August 31, 2015 Kenneth Pinaire Choosing Software Applications It is vital that you choose a software tool that fits the requirements of your application today and with no trouble balances as your system develops. Currently there is an entire innovative group of software products that bring the value IT consultants are looking for. Many have been built to provide the competences essential to function as a service provider combined into the enterprise. “Organizations generally seek technology as a method to increase productivity, solve issues and save money.  Not having a well-defined strategy for purchasing software could result in the purchase of varied software products and services that actually cost you more money in the long term, due to long-term maintenance costs, lack of use or the use of similar systems to fill in the feature gaps” (Rogers). Using the following criteria in evaluating software: functionality, cost and financial terms, vendor’s success stories, and security; it will guarantee that you select a software solution that meet a precise business necessity. In this paper I will describe how using the selected criteria would help in choosing a software application for an organization. Functionality When selecting a software application you must first look at the software’s functionality. The organization should ask the question: Does the package do what the organization needs? Functionality is......

Words: 1205 - Pages: 5

Information Systems and Software Applications

...and Software Applications Student Name Course Date Teacher Every department within a company needs software applications and information resources to function properly. Three major departments are Marketing, Accounting, and Human resources. Each has tailored applications and they can be purchased, changed, and used appropriately for each company. Prices and complexity can vary, but it is the responsibility of the purchasing company if the price is worth the product. Marketing departments use marketing software to manage marketing projects, create catalogs, and segment customer databases. Marketing software includes all computer programs and applications that help manage marketing work. The types of software used in this department are analyzing, planning, producing, and measuring, which can be broken down into more recognizable groups such as productivity and collaboration, business applications, and design and production tools. Marketing departments utilize these tools to analyze markets and customers, produce offers and promotions, and plan where money and time should be spent to increase sales. Finally, software is used to analyze and measure the results of the department’s efforts (What is Marketing Software?). There are many types of accounting software......

Words: 484 - Pages: 2

Software Applications and Information Systems

...Software Applications and Information Systems Green Lantern BIS/219 August 14, 2011 Dr. Strange Love Software Applications and Information Systems Software applications and information systems are vital to successfully managing and administrating daily activities within a company. Organizational departments within a company rely on these applications and systems to manage the people side of business, marketing methods, and accounting processes. Three specific systems are the human resources information system (HRIS), marketing software, and accounting information system (AIS). Now let us look into the inner workings and advantages of these applications and systems. The success of human resources management (HRM) department within a company is dependent on a HRIS. “A human resource information system is defined as computer based application for assembling and processing data related to the human resource management function” (Lawler, 2011, Human Resources Information System, para. 1). An HRIS is a database management system containing multiple files of data relevant to the personnel within the company. The system contains applications that allow users to input, edit, and retrieve data in many forms. Data retrieval is in predefined reports that address many personnel management issues such as application tracking, job evaluations, succession planning, and benefits administration. Additionally, HRISs include tools that users can......

Words: 580 - Pages: 3

Infromation Systems and Software Applications

...INFROMATION SYSTEMS AND SOFTWARE APPLICATIONS Larger numbers of software applications are used to perform the various department tasks. Determining why a company needs information system and software application for the various departments. A company must have knowledge of the information systems and software applications, to allow the department to use the product; the various software applications are different. To perform daily task and jobs within a company requires at less one information system several software application systems. The information system is made up of data items, information, and knowledge within a business. According to Smith “information system refers to technology designed to handle the data that institutions receive, process, generate, save, backup, disseminate, and use to make decisions” (2007). Software applications are programs store in the information system. According to Rainer, “software is a program or collection of programs that enable the hardware to process data” (2008). The information system is the fast way to obtain needed data for the various departments within a business. “Regardless of the overall trends in software (increases complexity, increased cost, and increasing numbers of defects), software has become an everyday feature of our business and personal lives” (Pearlson, 2005, p 350). Businesses are creating of various departments that work with different software application. The various......

Words: 618 - Pages: 3

Application Software

...Application Software Application software, also known as an application or an "app", is computer software designed to help the user to perform specific tasks. Application software is contrasted with system software and middleware, which manage and integrate a computer's capabilities, but typically do not directly apply them in the performance of tasks that benefit the user. The system software serves the application, which in turn serves the user.()Application software is usually designed for end users and most are user friendly. Application software applies the power of a particular computing platform or system software to a particular purpose. There are many ways to obtain application software: “Commercial software, Public-domain software, shareware, freeware, and rental ware. Commercial software- copyrighted and if you don’t pay for it, you can be prosecuted. Public-domain software- not copyrighted and you can copy it for free without fear of prosecution. Shareware- copyrighted and available free, but you should pay to continue using it. Freeware- is copyrighted and available free. Rental ware- copyrighted and lease for a fee.”(Software Tools) Application software is divided into five categories: Entertainment software Personal software Education/ reference software Productivity software Specialty software Entertainment software Entertainment software is usually known as video games or PC game. PC game is an electronic game that involves human interaction with...

Words: 704 - Pages: 3